Australian Institute of Criminology

Skip to content

Administrative services

Objective

The objective of Administration is to provide administrative services in the most efficient and effective manner available to support the Research and Information Services programs of the Institute. These services are also provided to the Criminology Research Council through the Secretariat to the Council.

Description

These services are provided through sub-programs:

  • office services
  • human resources; and
  • financial operations.

Office services

Office services incorporates the functions of reception, accommodation, record management, office supplies and facilities. This year the record management information system has been upgraded which has provided enhanced record keeping within the Institute.

Freedom of information

Freedom of Information data is provided at Appendix VI.

Accommodation

The Australian Institute of Criminology leases property within the Australian Capital Territory comprising:

  • 1729m2 of office space (460m2 of which is used to provide a library, seminar room, board room and storerooms); and
  • 6 car spaces

The cost of the lease per annum is:

  • Office space : $302 575
  • Car parking : nil

Energy usage

Building

Electricity used in 1996-97 was 316 631 Kwh at a cost of $41 227.

Motor vehicles

The Institute leased three vehicles: one medium-sized station wagon for general office use and two sedans for the use of the Director and Corporate Manager. During 1996-97 the three vehicles were driven 53 679 km, using 6198 L of fuel. Fuel expenditure in 1996-97 was $4593. During the year the Institute reduced its vehicle leasing to two vehicles.

Human resource management

The staff of the Institute are employed under the Criminology Research Act 1971. The following Human Resource Guidelines and Policies have been reviewed and developed in order to inform employees and increase accountability at the Institute:

DocumentDate completed
Equal employment opportunity 25.11.96
Elimination of harassment 25.11.96
Flextime guidelines (amended) 4.12.96
Temporary performance guidelines 4.12.96
Guidelines on official conduct 27.2.97
Studies assistance (amended) 27.2.97
Staff selection guidelines 20.3.97
HR strategic plan 20.3.97

Human resources levels

The Institute has reorganised its structure and in so doing has increased resources in research.

Staff Development

Staff development resources were severely restricted during 1996-97. A database of training options has been established to move toward more proactive staff development.

Staff training during the year has encompassed training as listed in Table 1. In addition there has been training of staff in the upgraded record management and financial management information systems.

Attendance at work-related seminars, conferences and symposiums is at Table 2 . In some instances the employees presented papers and/or undertook speaking engagements.

Expenditure for the 1996-97 financial year on eligible training programs as defined under the Training Guarantee (Administration) Act was $13 382.

Industrial relations

The Institute continues to maintain an Industrial Democracy Committee. This Committee comprises elected staff members and management representatives and is both beneficial to employees in empowering them in the decision making process, and to the Institute as an employer.

The staff of the Institute are represented by two unions: the Community and Public Sector Union and the Media, Entertainment and Arts Alliance. Both unions are fully consulted on award and agreement matters.

A variation to the "Continuous Improvement in the Australian Institute of Criminology Enterprise Agreement: 1995-96"enabled the incorporation of annual leave loading into base rates of pay. This was ratified by the Australian Industrial Relations Commission on 13 March 1997.

Table 1: Training
CourseAttended byNo of PersonsPerson/days
AGPS Annual Report Seminar 1997 Research (Marketing) 1 1 day
The APS - The View from the Top Corporate Manager 1 2 hours
  Director 1 2 hours
DDC21 Classification Library 2 2 days
Excel Ver 5.0 Advanced Information Technology 1 2 days
Exceptional Customer Service Research (Marketing) 1 1 day
FIRM 3 Head of Administration 1 1 day
Financial Statements Seminar Administration 1 1 day
First Aid Level 2 Research 1 1 day
Innovative Ways of Organising People Head of Administration 1 2 days
Internet - Essentials Library 2 1 day
Multilevel Analysis Using MLn Research 1 5 days
Negotiation Skills in the Workplace Head of Administration 1 1 day
Pagemaker 6.0 Advanced Research 1 2 days
Pagemaker 6.0 Essentials Research 1 2 days
Part time Work Head of Administration 1 3 hours
Solaris 2.X System Administration Information Technology 1 5 days
SPSS User Group Research 4 6 hours
Stress Management for Women Research 1 1 day
  Library 1 1 day
Word 6 Advanced Research 2 2 days
Word for Windows 6.0 Advanced Administration 1 2 days
Word for Windows 6.0 Intermediate Administration 2 4 days
Table 2: Attendance at conferences and seminars
Leanne Atkinson Information On-line & On Disc 97
Lynn Atkinson Interventions to Prevent Domestic Violence (AIC)
Young People and the Criminal Justice System
Melanie Brown Interventions to Prevent Domestic Violence (AIC)
Carlos Carcach Juvenile Crime & Juvenile Justice: Towards 2000 (AIC)
Multilevel Analysis Using Mln
François Debaecker Australian Unix Users Group Conference 96
Java Education World Tour 97
Yana del Valle Australian Unix Users Group Summer Conference
Peter Grabosky Coroners Conference: Suicide Data Needs
Networking, Research & Intelligence in Australian Policing, Australian Institute of Police Management
Adam Graycar Crime & Justice in Regional Australia (AIC)
First Australasian Women's Police Conference (AIC)
Juvenile Crime & Juvenile Justice: Towards 2000 (AIC)
Paedophilia: Policy and Prevention (AIC)
Privatisation & Public Policy: A Correctional Case Study (AIC)
The Australian Sociological Association
Karl Higgins Privatisation & Public Policy: A Correctional Case Study (AIC)
Interventions to Prevent Domestic Violence (AIC)
The Family Violence Court: Canadian Perspective
Marianne James Interventions to Prevent Domestic Violence (AIC)
Paedophilia: Policy and Prevention (AIC)
The Family Violence Court: Canadian Perspective
Jane Mugford First Australasian Women's Police Conference (AIC)
The Family Violence Court: Canadian Perspective
Satyanshu Mukherjee Juvenile Crime & Juvenile Justice: Towards 2000 (AIC)
Property Crime
John Myrtle Information On-line & On Disc 97
Judy Putt Interventions to Prevent Domestic Violence (AIC)
Russell Smith Australian Association of Surgeons
Communications Research Forum
Heads of Fraud - Telecommunications Fraud
Information Warfare & Competitive Intelligence Conference
Second International Conference on Medical Registration
Secure Electronic Transactions
Smart Cards: The Issues

Equal employment opportunity

The Institute continues to promote EEO principles in all policies and practices relating to employees. The Institute's EEO profile is shown at Table 3. Further details of the Institute's EEO profile are as follows:

  • twenty-five women;
  • eleven men;
  • five employees whose first language is not English;
  • no employees under age twenty-one;
  • one disabled employee;
  • six part-time employees; and
  • two employees on casual short-term contracts.

During 1996-97 there were 34.08 ASL equivalent employees. 1.68 were contracted employees and 31.57 were permanent.

Table 3: Equal employment opportunity
EEO BreakdownAS06 & BelowSenior Officer & AboveTotal
Female
Full-Time 16.25 3.00 19.25
Part-Time 3.32   3.32
Temporary Trainees 0.83 0.83
Male
Full-Time 1.00 8.00 9.00
Part-Time     0.00
Temporary trainees 1.68   1.68
Total 23.08 11.00 34.08

Occupational health and safety

The Occupational Health and Safety Committee has continued to operate under guidelines set out in the 1992 Occupational Health and Safety Agreement. The Committee comprises four elected members (the OH&S representative, deputy representative and two staff members) as well as the Institute's Director. Elections were held for all non-management positions early in 1997.

  • Some health and safety activities of 1996-97 include:
  • examination of a number of occupational health and safety issues relating to aspects of office accommodation, such as lighting and furniture;
  • ongoing monitoring of first aid supplies, air conditioning performance, staff awareness of office hazards, and security and evacuation procedures;
  • refresher courses for First Aid Officers;
  • finalisation of outstanding matters highlighted in the Institute's safety audit, which had been conducted during 1996;
  • successful intervention in 6 staff-related issues;
  • no incident reports; and
  • one matter involving COMCARE.

The Committee was instrumental in the development of the Stress Policy.

Financial Operations

This year the Institute replaced its financial management information system to assist in the development of improved accountability and to expand reporting to all levels of management.

Fraud control

Work has commenced on a fraud control policy in accordance with the Best Practice for Fraud Control issued by the Commonwealth Law Enforcement Board (CLEB).

Payment of accounts

As well as operating its own financial management information system, the Institute also provides administrative services to the Criminology Research Council. A breakdown of accounts paid is at Table 4.

Table 4: Accounts paid
Accounts paidAICCRC
Total Number of Accounts Paid 1763 58
% Paid prior to due date 37% 20%
% Paid on due date 55% 60%
% Paid within 30 days after due date 8% 20%

Consultancy services

In 1996-97 the Institute engaged the services of the consultants shown at Table 5.

Table 5: Consultancy services
Name of Consultant/OrganisationsServices ProvidedAmount ($)
Easact Australia Mediation 1582
Easact Australia Counselling 1638
D Dixon Financial Planning 1800
Terry Nestor Associates Financial Planning 1155
KPMG Conference Outsourcing 3500
E Williams Research Project 1000
AIMA Library System Advice 1000

Advertising

Expenditure on advertising in 1996-97 was $5413. Advertising on conferences was $3420; tendering advertising was $833; and recruitment advertising was $1160.

Direct mailing

A mailing house despatched promotional material relating to publications and conferences at a cost of:

  • $4583 - publications catalogue
  • $686 - conferences material.

Financial statements

The Financial Statements for the Institute are at page 21. The Financial Statements for the Criminology Research Council are at page 69. The AIC financial and staffing resources summary is at Table 6.

Table 6: Financial and staffing resources summary
Financial and staffing resources summary